ATTEND AAEP 2026 Conference

Terms and Conditions

1. Introduction
   These Terms and Conditions govern your use of our website and the conference-related services we provide.
   Our services may include information, assistance, accommodation support, registration assistance, travel guidance, and event packages relating to conferences including:
   • AAEP 2026
     By accessing our website, submitting an inquiry, making a booking, or purchasing a service, you agree to these Terms and Conditions.


2. Our Services
   We may provide conference-related support services such as:
   • Registration assistance
   • Housing information
   • Accommodation assistance
   • Hotel booking assistance
   • Transportation guidance
   • Travel information
   • Event packages
   • General conference planning support
   
   The exact services included in your purchase will depend on the package or service selected at the time of booking.


3. Conference Organizer
   Unless expressly stated otherwise, we are an independent service provider and are not the conference organizer or official representative of AAEP, or their respective organizations.
   
   Conference dates, venues, registration requirements, fees, schedules, programs, policies, and cancellations are controlled by the respective conference organizers.
   
   Customers should verify official conference information directly with the applicable conference organizer.


4. Booking and Confirmation
   A service request or inquiry does not automatically constitute a confirmed booking.
   
   A booking becomes confirmed only after:
   • The requested service has been accepted;
   • Applicable payment requirements have been completed; and
   • A booking or service confirmation has been issued.
   Customers are responsible for reviewing their confirmation details promptly.


5. Pricing
   Prices may vary according to:
   
   • Travel dates
   • Hotel availability
   • Room type
   • Number of guests
   • Length of stay
   • Transportation requirements
   • Package inclusions
   • Taxes and applicable fees
   Prices will be communicated before confirmation where reasonably possible.


6. Payments
   Payments must be made using the payment methods made available on our website or through our authorized payment providers.
   You agree to provide accurate billing and contact information.


7. Accommodation
   Hotel accommodation is subject to availability and the applicable hotel's terms and conditions.
   We do not guarantee a particular room, hotel, view, floor, or other preference unless specifically confirmed in writing.
   Hotel check-in and check-out times are determined by the accommodation provider.


8. Conference Registration
   Where registration assistance is provided, official conference registration remains subject to the applicable conference organizer's rules.
   We cannot guarantee acceptance, eligibility, registration approval, tickets, sessions, or participation where these matters are controlled by the conference organizer.


9. Travel Documents
   Customers are responsible for obtaining all necessary travel documents, visas, passports, permits, insurance, and other documents required for their journey.
   We recommend checking official government and travel sources before traveling internationally.


10. Changes and Cancellations
    Changes and cancellations are subject to the specific terms applicable to the service purchased.
    Some services may have non-refundable deposits, cancellation fees, supplier charges, or deadlines.
    Please review the applicable booking terms before confirming your purchase.


11. Customer Responsibilities
    You agree to:
    
    • Provide accurate information
    • Review booking confirmations
    • Make payments on time
    • Follow hotel and service-provider rules
    • Maintain valid travel documents
    • Verify conference information
    • Notify us promptly of relevant changes


12. Limitation of Liability
    To the maximum extent permitted by applicable law, we are not responsible for losses caused by circumstances outside our reasonable control, including:
    • Conference cancellation or postponement
    • Changes to conference schedules
    • Venue changes
    • Airline disruptions
    • Weather events
    • Government restrictions
    • Natural disasters
    • Strikes
    • Hotel closures
    • Transportation disruptions
    • Acts of third-party suppliers
    Nothing in these Terms excludes liability that cannot legally be excluded.


13. Intellectual Property
    Unless otherwise stated, website content, text, graphics, logos, designs, and other materials are owned by or licensed to us and may not be reproduced without permission.
    Conference names and trademarks belong to their respective owners.


14. Changes to These Terms
    We may update these Terms and Conditions from time to time. The updated version will be posted on our website with a revised effective date.


15. Governing Law
    These Terms shall be governed by the applicable laws specified in the legal details of our business, subject to mandatory consumer-protection laws applicable to you.


16. Contact
    For questions regarding these Terms and Conditions, please contact us using the contact details provided on our website.